{"id":134,"date":"2015-02-18T16:08:14","date_gmt":"2015-02-18T16:08:14","guid":{"rendered":"http:\/\/ropse.com\/?page_id=134"},"modified":"2015-02-24T15:24:08","modified_gmt":"2015-02-24T15:24:08","slug":"create-an-exchange-archive-mailbox-and-retention-policy-in-exchange-2010-or-sbs2011","status":"publish","type":"page","link":"https:\/\/ropse.com\/?page_id=134","title":{"rendered":"Create an Exchange Archive Mailbox and Retention Policy in Exchange 2010 or SBS2011"},"content":{"rendered":"

Original article link:<\/p>\n

http:\/\/www.falconitservices.com\/support\/KB\/Lists\/Posts\/Post.aspx?ID=146<\/span><\/a><\/p>\n

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Small Business Server 2011 (Exchange 2010) allows you to create up to 4 mailbox stores. Not only can you create multiple mailboxes to control their overall size, but you can also create a separate mailbox for archiving. This blog post will demonstrate how to create an Archive mailbox and how to create a retention policy that users must adhere to.<\/p>\n

We will create our retention policy to move e-mails that are older than 2 years into the Archive mailbox and we will create a retention policy that keeps archived e-mails for an indefinite period.<\/p>\n

How to Create an Additional Exchange 2010 Archive Mailbox <\/strong><\/p>\n

Log in to your Small Business Server and open the Exchange Management Console. Navigate to Organization Configuration > Mailboxes. In the actions pane, click on new mailbox database<\/em>.<\/p>\n

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Give your archive database a friendly name and select the server that will host it.<\/p>\n

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Select a database and log folder path or use the default. Place a checkmark on the mount database<\/em> option.<\/p>\n

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Click on the new button to create the database, then finish when completed. Your new database will shortly appear under the database management tab.<\/p>\n

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How to Create an Exchange 2010 Retention Policy <\/strong><\/p>\n

Click on the retention policy tags<\/em> tab and in the actions pane click new retention policy tag<\/em>.<\/p>\n

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Give your retention tag a friendly name and select all folders in the mailbox<\/em> for the tag type. In the age limit, select 730 days (2 years) and in the action to take<\/em>, select move to archive<\/em>. Click new to create the tag.<\/p>\n

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Click on the retention policies<\/em> tab and then on the new retention policy<\/em> link in the action pane.<\/p>\n

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Give your retention policy a friendly name. Click on the green plus button to add our tags to the policy.<\/p>\n

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Add the policy tag we previously created as well as the default policy never delete<\/em>.<\/p>\n

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Click next and then new to create the retention policy.<\/p>\n

How to Add Existing Users to the Exchange 2010 Retention Policy <\/strong><\/p>\n

To add users and mailboxes to the retention policy, navigate to recipient configuration<\/em> > mailbox<\/em>. Right click on the user’s mailbox and select enable archive<\/em>.<\/p>\n

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Select the archive mailbox as the target mailbox store where the archive mailbox will be created.<\/p>\n

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How to Add New Users to the Exchange 2010 Retention Policy <\/strong><\/p>\n

Create new users and mailboxes as you normally would. Manually select the user’s mailbox and retention policy in the mailbox settings dialog box.<\/p>\n

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In the archive settings dialog box, manually select the archive database.<\/p>\n

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E-mails older than 2 years old will be moved to the archive folder. The archive folder will appear both in your Outlook as well as in your Webmail.<\/p>\n

Caveat: Unless you have an enterprise version, the On-Line archives may not appear in Outlook<\/span><\/span><\/a>. It will however, always appear in Webmail.<\/p>\n

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Original article link: http:\/\/www.falconitservices.com\/support\/KB\/Lists\/Posts\/Post.aspx?ID=146   Small Business Server 2011 (Exchange 2010) allows you to create up to 4 mailbox stores. Not only can you create multiple mailboxes to control their overall size, but you can also create a separate mailbox for archiving. This blog post will demonstrate how to create an Archive mailbox and how … Continue reading Create an Exchange Archive Mailbox and Retention Policy in Exchange 2010 or SBS2011<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":25,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"_links":{"self":[{"href":"https:\/\/ropse.com\/index.php?rest_route=\/wp\/v2\/pages\/134"}],"collection":[{"href":"https:\/\/ropse.com\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/ropse.com\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/ropse.com\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/ropse.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=134"}],"version-history":[{"count":3,"href":"https:\/\/ropse.com\/index.php?rest_route=\/wp\/v2\/pages\/134\/revisions"}],"predecessor-version":[{"id":143,"href":"https:\/\/ropse.com\/index.php?rest_route=\/wp\/v2\/pages\/134\/revisions\/143"}],"wp:attachment":[{"href":"https:\/\/ropse.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=134"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}